# West Vancouver home renovation planning worksheet

Use this worksheet before requesting final renovation quotes. Its purpose is to make your scope, budget assumptions and site conditions clear enough that two contractors are pricing the same job.

## 1. Project outcome

What problems must the renovation solve?

- [ ] Layout or circulation
- [ ] Worn or damaged finishes
- [ ] Plumbing, electrical or mechanical systems
- [ ] Water entry, drainage or building-envelope concerns
- [ ] Storage
- [ ] Accessibility
- [ ] Added space
- [ ] Other: ______________________________

Write the three outcomes that cannot be removed from the project:

1. ________________________________________________
2. ________________________________________________
3. ________________________________________________

## 2. Needs, options and later phases

| Need in this project | Add if budget permits | Save for later |
|---|---|---|
|  |  |  |
|  |  |  |
|  |  |  |

## 3. Working budget

Record a working amount for every category that applies. Do not hide known upgrades inside the unforeseen-work allowance.

| Budget category | Working amount | Source or assumption |
|---|---:|---|
| Design and professional fees | $ | |
| Permits and municipal fees | $ | |
| Testing and investigation | $ | |
| Construction | $ | |
| Fixtures and finishes | $ | |
| Delivery or lifting equipment | $ | |
| Storage or temporary accommodation | $ | |
| Protection and cleanup | $ | |
| Unforeseen-work allowance | $ | |
| Total | $ | |

DELANA commonly reserves 10–12% for unforeseen items. This is DELANA's planning practice, not a universal requirement. Adjust the allowance to the age of the home, the investigations completed and the certainty of the scope.

## 4. Property and access review

- [ ] Existing drawings and available property records collected
- [ ] Grade, rock and retaining conditions reviewed where relevant
- [ ] Driveway width and turning room checked
- [ ] Overhead and side clearances checked
- [ ] Bin, scaffolding and material-storage locations identified
- [ ] Large-delivery route and unloading space checked
- [ ] Hoist or lifting requirements considered
- [ ] Street-occupancy permit need checked
- [ ] Electrical, water, gas and sewer constraints reviewed
- [ ] Neighbour access and parking effects reviewed

Known site constraints:

____________________________________________________

## 5. Responsibility map

| Decision or task | Owner | Required by | Completed |
|---|---|---|---|
| Existing-condition verification | | | [ ] |
| Design approval | | | [ ] |
| Permit submission | | | [ ] |
| Engineering | | | [ ] |
| Finish selections | | | [ ] |
| Product ordering | | | [ ] |
| Site changes | | | [ ] |
| Inspection coordination | | | [ ] |

## 6. Permit and safety checks

- [ ] West Vancouver permit requirements confirmed for the exact scope
- [ ] Any development-permit step identified
- [ ] Heritage or strata requirements checked where applicable
- [ ] Older-home asbestos and hazardous-material testing completed before disturbance
- [ ] Required engineering and sealed documents identified
- [ ] Inspection responsibilities assigned

## 7. Quote comparison

Collect two detailed quotes and no more than three. Give each bidder the same drawings and assumptions.

| Question | Quote 1 | Quote 2 | Quote 3 |
|---|---|---|---|
| Is the full scope included? | | | |
| What is excluded? | | | |
| Are finish allowances realistic? | | | |
| Who performs specialised finishing? | | | |
| What controls the schedule? | | | |
| How are changes approved? | | | |
| Is similar project experience shown? | | | |
| Who manages daily communication? | | | |

## 8. Pre-construction gate

Do not authorise demolition until you can check the items that apply:

- [ ] Contract, scope, drawings and specifications agree
- [ ] Permits or approval timing are confirmed
- [ ] Early and long-lead selections are approved
- [ ] Delivery, parking and lifting plans are workable
- [ ] Temporary kitchen, bathroom and utility plans are workable
- [ ] Furniture, valuables, children and pets are accounted for
- [ ] Neighbour communication is planned
- [ ] Decision and change procedures are written down

Remaining issue that could stop work:

____________________________________________________

Bring this completed worksheet, available drawings and property details to your planning meeting. DELANA Interiors offers free in-home consultations in West Vancouver and Metro Vancouver at 236-858-8187.